Contract Administrator Assistant

Vancouver Studio

About the role:

We are looking for a Contract Administrator Assistant for our Vancouver Studio. Our Construction Contract Administrators play a key role administering contracts and liaising with the DIALOG project team, client(s) and other stakeholders during the construction phase of a project. As a Contract Administrator Assistant, you will support the Contract Administration team


How you’ll make a difference:

  • Assist in preparing, distributing and tracking project documentation including meeting minutes, proposed change notices, change orders, site instructions, shop drawings and coordinating RFI responses using construction contract admin software(Onware);
  • Assist in the review, verification and preparation of certificate for payments for progress claims;
  • Manage job start-up files, forms and Onware database
  • Maintain document quality to include completeness, accuracy and compliance with established procedures;
  • Coordinate the distribution of drawings and submittals;
  • Handle internal and external queries;
  • Support all project participants;

Who you are:

  • 5-10 years’ experience in an administrative capacity is required.
  • 2+ years of related construction contract administrative work experience preferred
  • Knowledge about design and construction processes and terms an asset
  • Experience with Onware construction management software or other construction contract admin software is an asset
  • Previous experience preparing and managing construction documentation is an asset
  • Knowledge and experience with Microsoft Office and Bluebeam are required
  • Demonstrated experience with data entry, document control, and client support
  • Meticulous attention to detail
  • Excellent verbal and written communication skills
  • Excellent organizational skills
  • Ability to work independently as well as in a team
  • Capable of working in a dynamic, fast paced environment
  • Capable of managing a variety of complex project tasks simultaneously
  • Highly adaptable
  • Experience developing strong relationships
  • Able to manage tight deadlines and adjusting priorities rapidly

Ready to start your journey?

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